Ch28_Forms_Pages 1-30

Chapter 28:

Commission Approved and

Miscellaneous Forms

An * in the left margin indicates a change in the statute, rule or text since the last publication of the manual.

I. Commission Approved Forms

Through the adoption and promulgation of Commission Rule F, it became compulsory for all real estate brokers licensed by the State of Colorado to use Commission approved forms in most of their contracting. 12-61-803(4) C.R.S. grants the Colorado Real Estate Commission statutory authority to promulgate standard forms for use by licensees.

One of the major purposes of the rule is to help to insure broker compliance with the Colorado Supreme Court Conway-Bogue decision. (See case summary in Chapter 5) A second purpose is to help promote uniformity in contracting to the end that the public is better protected. The privileges granted should not be abused by the real estate broker.

Rule F – Use of Commission Approved Forms
	F-1. Permitted and Prohibited Form Modifications
(a) No modifications shall be made to a Commission-approved form by a broker except as

provided in rules promulgated by the Commission and as set forth in this Rule F-1 through F-7.
For purposes of Rule F-1 through F-7, the term “Commission-approved form” means any form
promulgated by the Commission; the term “broker” shall also include brokerage firm.		Forms
(b) A broker may add its firm name, address, telephone, e-mail, trademark or other identifying		Forms
information on a Commission-approved form.		28.
(c) Any deletion to the printed body of a Commission-approved form, or any “Additional		28.

Provision” or “Addenda” which by its terms serves to amend or delete portions of the approved
language, must result from negotiations or the instruction(s) of a party to the transaction and
must be made directly on the printed body of the form by striking through the amended or

deleted portion in a legible manner that does not obscure the deletion that has been made.
(d) Blank spaces on a Commission-approved form may be lengthened or shortened to
accommodate the applicable data or information.
(e) Provisions that are inserted into blank spaces must be printed in a style of type that clearly
differentiates such insertions from the style of type used for the Commission-approved form
language.
(f) A broker may omit part or all of the following provisions of the “Contract to Buy and Sell Real
Estate”, or corresponding provisions in other Commission-approved forms, if such provisions
do not apply to the transaction. In the event any provision is omitted, the provision’s caption or
heading must remain unaltered on the form followed by the words “OMITTED AS
INAPPLICABLE”.
1.	Section 3a Inclusions in its entirety or any of its subsections.
2.	Sections 4c Down Payment Assistance; Seller Paid Costs; 4d New Loan in its entirety or
	any of its subsections; 4e Assumption; and 4f, Seller or Private Financing
3.	Section 5 Financing Conditions and Obligations in its entirety or any of its subsections

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Colorado Real Estate Manual

4.Section 6 APPRAISAL PROVISIONS in its entirety or any of its subsections

5.Section 7d Common Interest Community Governing Documents

6.Section 8f Right of First Refusal or Approval

7.Section 9 Lead-Based Paint

8.Sections 15d, Status and Transfer Letter Fees. 15e, Association Working Capital Reserve. 15f, Local Transfer Tax. and 15g, Sales and Use Tax.

9.Section 16c Association Assessments

(g)A broker may add an additional page to the “Contract to Buy and Sell Real Estate”, “Counterproposal” and the “Agreement to Amend/Extend Contract”, following such document, that contains the dates and deadlines information set forth in §2c, arranged in chronological date sequence.

(h)A broker may omit part or all of the following provisions of the “Counterproposal” and the “Agreement to Amend/Extend Contract” if such provisions do not apply to the transaction. In the event any provision is omitted, the provision’s caption or heading must remain unaltered on the form followed by the words “OMITTED AS INAPPLICABLE”.

1.Section 2c Dates and Deadlines table

2.Section 4 Purchase Price and Terms [in the Counterproposal only]

(i)A broker may substitute the term “Landlord” for the term “Seller” and the term “Tenant” for the term “Buyer” in the Brokerage Disclosure to Buyer form, in the Brokerage Disclosure to Seller and Definitions of Working Relationships form when making disclosures in a lease transaction.

	F-2. Additional Provisions
	(a) The “Additional Provisions” section of a Commission-approved form must contain only those

	transaction-specific terms or acknowledgments that result from negotiations or the
	instruction(s) of the party(ies) to the transaction.
Forms	(b) A broker who is not a principal party to the contract may not insert personal provisions,
	personal disclaimers or exculpatory language in	favor	of the broker in	the “Additional
	Provisions” section of a Commission-approved form.
28.	Provisions” section of a Commission-approved form.
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	F-3. Addenda

(a)If a broker originates or initiates the use of a preprinted or prepared addendum that modifies or adds to the terms of a Commission-approved contract form which does not result from the negotiations of the parties, such addendum must be prepared by:

(1)an attorney representing the broker or brokerage firm; or

(2)a principal party to the transaction; or

(3)an attorney representing a principal party.

(b)An addendum permitted by this Rule F- 3 (a), shall not be included within the body of, or in the “Additional Provisions” section of, a Commission-approved form.

(c)A broker who is not a principal party to the contract may not insert personal provisions, personal disclaimers or exculpatory language in favor of the broker in an addendum.

(d)If an addendum is prepared by a broker’s attorney, the following disclosure must appear on each page of the addendum in the same sized type as the size of type used in the addendum: “This addendum has not been approved by the Colorado Real Estate Commission. It was prepared by (insert licensed name of broker or brokerage firm’s) legal counsel.”

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Chapter 28: Commission Approved and Miscellaneous Forms

(e)If an addendum to a listing, tenant or right to buy contract, is prepared by a broker or brokerage firm, the following disclosure must appear on each page of the addendum in the same sized type as the size of type used in the addendum:

“This addendum has not been approved by the Colorado Real Estate Commission. It was prepared by (insert licensed name of broker or brokerage firm).”

F-4. Prohibited Provisions

No contract provision, including modifications permitted by Rules F-1 through F-3, shall relieve a broker from compliance with the real estate license law, section 12-61-101, et. seq., or the Rules of the Commission.

Pursuant to Rule E-12, when a written agreement contains a provision entitling the broker to a commission on a sale or purchase made after the expiration of the agreement, such provision must refer only to those persons or properties with whom or on which the broker negotiated during the term of the agreement, and whose names or addresses, were submitted in writing to the seller or buyer during the term of the agreement, including any extension thereof.

F-5. Explanation of Permitted Modifications

The broker shall explain all permitted modifications, deletions, omissions, insertions, additional provisions and addenda to the principal party and must recommend that the parties obtain expert advice as to the material matters that are beyond the expertise of the broker.

F-6. Commission-Approved Form Reproduction:

(a)Commission-approved forms used by a broker, including permitted modification made by a broker, shall be legible.

(b)Brokers generating Commission-approved forms through the use of a computer shall ensure that a security software program is utilized that prevents inadvertent change or prohibited modification of Commission-approved forms by the broker or other computer user.

F-7. Commission Approved Forms

Ed. Note: The most current version of approved forms can be found on the Division of Real Estate website at: http://www.dora.state.co.us/real-estate/contracts/contracts.htm.

Real estate brokers are required to use Commission-approved forms as appropriate to a transaction or circumstance to which a relevant form is applicable. In instances when the Commission has not developed an approved form within the purview of this rule, and other forms are used, they are not governed by Rule F. Other forms used by a broker shall not be prepared by a broker, unless otherwise permitted by law.

*Forms with a September 2008 adoption date may be used as of October 30, 2008 and are mandatory January 1, 2009. Forms with a November 2008 adoption date may be used as of November 4, 2008 and are mandatory January 1, 2009.

The following are the forms promulgated by the real estate commission and are within the purview of Rule F:

Listing Contracts

a)Exclusive Right-to-Sell Listing Contract (All Types of Properties) LC50-10-06.......................6

b)Exclusive Right-to-Buy Contract (All Types of Properties) BC60-04-05 ................................12

c)Exclusive Brokerage Listing Contract (All Types of Properties) LC53-10-06.........................19

d)Open Listing Contract (All Types of Properties) LC54-10-06..................................................25

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		Colorado Real Estate Manual
	e)	Exclusive Right-to-Lease Listing Contract (All Types of Property) LC57-10-06....................	31
	f)	Exclusive Tenant Contract (All Types of Premises) ETC59-10-05..........................................	37
		Sales Contracts
*	g)	Contract to Buy and Sell Real Estate (All Types of Property) CBS1-11-08 ............................	45
*	h)	Contract to Buy and Sell Real Estate (All Types of Property) (For Property in Foreclosure)
		CBSF1-11-08 ............................................................................................................................	55
		Addenda to Contracts
*	i)	Licensee Buy-Out Addendum to Contract to Buy and Sell Real Estate
		(see footnote # 2) LB36-9-08....................................................................................................	72
	j)	Source of Water Addendum to Contract to Buy and Sell Real Estate SWA35-8-07................	74
	k)	Exchange Addendum to Contract to Buy and Sell Real Estate EX32-5-04..............................	75
	l)	Lead-Based Paint Disclosures (Sales) LP45-5-04 ....................................................................	76
	m)	Lead-Based Paint Disclosures (Rentals) LP46-5-04.................................................................	78
	n)	Brokerage Duties Addendum to Property Management Agreement BDA55-4-05 ..................	79
*	o)	Foreclosure Property Addendum FPAF33-9-08 .......................................................................	83
*	p)	Short Sale Addendum SSA38-9-08 ..........................................................................................	85
		Disclosure Documents
*	q)	Brokerage Disclosure to Buyer/Tenant (see footnote # 3) BD24-9-08.....................................	90
*	r)	Brokerage Disclosure to Tenant (see footnote # 3) BDT20-9-08 .............................................	92
*	s)	Brokerage Disclosure to Seller (REO and Non-CREC Approved Listings) BDD56-9-08.......	94
*	t)	Broker Disclosure to Seller (Sale by Owner) (see footnote # 3) SD16-9-08............................	98
*	u)	Definitions of Working Relationships (see footnote # 3) DD25-9-08....................................	100
*	v)	Seller’s Property Disclosure (All Types of Properties) SPD19-9-08......................................	101
*	w)	Seller’s Property Disclosure (Residential) SPD29-9-08 .........................................................	108
	x)	Change of Status CS23-10-06.................................................................................................	113
	y)	Square Footage Disclosure SF94-5-04 ...................................................................................	114
		Notice Documents
	z)	Inspection Notice NTC43-8-07...............................................................................................	115
*	aa)	Notice of Cancellation NCF34-9-08.......................................................................................	117
*	bb)	Notice to Terminate NTT44-9-08...........................................................................................	118
*	cc)	Seller Authorization SA20-2-08 .............................................................................................	119
		Counterproposal
*	dd)	Counterproposal CP40-9-08 ...................................................................................................	120
		Agreement to Amend/Extend Contract
*	ee)	Agreement to Amend / Extend Contract AE41-9-08..............................................................	122
	ff)	Agreement to Amend / Extend Contract with Broker AE42-5-04..........................................	124
		Closings
*	gg)	Closing Instructions CL8-9-08................................................................................................	126

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		Chapter 28: Commission Approved and Miscellaneous Forms
	hh)	Earnest Money Receipt EM9-8-07..........................................................................................	129
*	ii)	Closing Statement (see footnote # 1) SS60-9-08.....................................................................	130
		Deeds of Trust
*	jj)	Deed of Trust (Due on Transfer–Strict) TD72-9-08 ...............................................................	133
*	kk)	Deed of Trust (Due on Transfer–Creditworthy) TD73-9-08...................................................	138
*	ll)	Deed of Trust (Assumable–Not Due on Transfer) TD74-9-08 ...............................................	143
		Promissory Notes
	mm)	Earnest Money Promissory Note EMP80-5-04.......................................................................	148
	nn)	Promissory Note for Deed of Trust (UCCC-No Default Rate) NTD82-10-06........................	149
	oo)	Promissory Note for Deed of Trust NTD81-10-06 .................................................................	151

Optional Forms (Not Mandatory)

* Worksheet for Closing Statement SS61-9-08....................................................................................153 Real Property Transfer Declaration TD-1000 ...................................................................................156 Earnest Money Release EMR83-5-04...............................................................................................158 Common Interest Community Checklist for Brokerage Firm CICC-5-04 ........................................159 Listing Firm’s Well Checklist ...........................................................................................................161 Colorado Statutory Power of Attorney for Property Form................................................................163 Lead Based Paint Obligations of Seller LP47-5-04...........................................................................168 Lead Based Paint Obligations of Landlord LP48-5-04 .....................................................................169

Footnotes:

(1)In lieu of using this form, Brokers may use a statement of settlement that is in full compliance with Rule E-5.

(2)This form is to be used when a broker enters into a contract to purchase a property either: (a) concurrent with the listing of such property; or (b) as an inducement or to facilitate the property owner’s purchase of another property; or (c) continues to market that property on behalf of the owner under an existing listing contract.

*(3) It shall be permissible to use the language in a format approved by the Commission, or in a format applicable to the broker’s written office policy. The broker may, in addition to the required brokerage disclosure form, use the document, Definitions of Working Relationships.

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